Policy 1330 - Use of School Facilities

Use of School Facilities

1. Aid, encourage, and assist groups desiring to use school facilities for approved activities
    
2. Preserve order in school buildings and on school grounds and protect school facilities, designating a person to supervise this task
    
3. Ensure that the use of school facilities or grounds is not inconsistent with their use for school purposes and does not interfere with the regular conduct of school work

1. Capital direct costs calculated in accordance with 5 CCR 14039, including the estimated costs of maintenance, repair, restoration, and refurbishment of non-classroom space school facilities or grounds
    
2. Operational direct costs calculated in accordance with 5 CCR 14040, including estimated costs of supplies, utilities, janitorial services, other services of district employees and/or contracted workers, and salaries and benefits paid to district employees directly associated with the administration of the Civic Center Act to operate and maintain school facilities and grounds.

Rule 1330

Adopted: 05/11/1967

Last Revised: 06/18/2026

Last Reviewed: 06/18/2026 

1. Public, literary, scientific, recreational, educational or public agency meetings
    
2. The discussion of matters of general or public interest
    
3. The conduct of religious services for temporary periods, on a one-time or renewable basis, by any church or religious organization
    
4. Child care programs to provide supervision and activities for children of preschool and elementary school age
    
5. The administration of examinations for the selection of personnel or the instruction of precinct board members by public agencies
    
6. Supervised recreational activities including, but not limited to, sports league activities that are arranged for and supervised by entities, including religious organizations or churches, and in which youths may participate regardless of religious belief or denomination
    
7. A community youth center
    
8. Mass care and welfare shelters during disasters or other emergencies affecting the public health and welfare
    
9. A ceremony, patriotic celebration, or related educational assembly conducted by a veterans' organization
   
   A veterans' organization means the American Legion, Veterans of Foreign Wars, Disabled American Veterans, United Spanish War Veterans, Grand Army of the Republic, or other duly recognized organization of honorably discharged soldiers, sailors, or marines of the United States, or any of their territories
    
10. Bicycle, scooter, electric bicycle, motorized bicycle, or motorized scooter safety instruction for district students by local law enforcement, public agencies, nonprofit associations, or organizations specified in Education Code 38134
     
11. Other purposes deemed appropriate by the Superintendent, as an agent of the Board of Education

1. Any use by an individual or group for the commission of any crime or any act prohibited by law
    
2. Any use of school facilities or grounds which is inconsistent with their use of school facilities for school purposes or which interferes with the regular conduct of school or school work
    
3. Any use which involves the possession, consumption, or sale of alcoholic beverages or tobacco, except for special events approved by the Superintendent or designee pursuant to Business and Professions Code 25608 which are covered by a special events permit pursuant to Division 9 of the Business and Professions Code and which will occur at a time when students are not on the grounds. Any such use of school facilities shall be subject to any limitations that may be necessary to reduce risks to the district and ensure the safety of participants, as determined by the Superintendent or designee. Applicable limitations shall be clearly stated in the facility use agreement to be signed by the user's representative

1. All requests for community use of district facilities shall be submitted through the district’s designated facility use system.  No verbal agreements, side arrangements, or informal bookings shall be considered valid or binding.  Applications must be submitted at least 7 days prior to the requested date. 
    
2. Reservation of district facilities will be available in two six month blocks annually.  On January 1, reservations will be open for July 1 and December 31.  On July 1, reservations will be open for January 1 and June 30.
    
3. All applicants shall provide documentation appropriate to their user and rate category.  At a minimum, each application shall include:
   
   a. Certificate of general liability insurance meeting district-established minimum coverage threshold naming the district as an additional insured
   
   b. Event description, dates, times, and estimated attendance
   
   c. Contact information for the designated on-site responsible party or event supervisor
   
   d. Disclosure of any participation fees, admission charges, or fundraising activities associated with the event
   
   e. Any additional documents required by the district (e.g., program materials, rosters, or proof of organizational status)
    
4. A facility use permit becomes valid only when the application has been approved by the district, all required documentation has been received and verified, applicable fees have been paid according to district timelines and required insurance coverage remain active through the event date.  Permits are non-transferable; users may not assign, sublet or allow other organizations to use district facilities under their name or permit.  Violations may result in immediate termination of the event and loss of future access privileges.
    
5. District facilities shall be scheduled according to the following order of priority.  These priorities determine when facilities are available for use and guide scheduling decisions when conflicts arise.
   
   a. District Activities – Instructional, co-curricular, and extra-curricular programs conducted or overseen by the district or school sites.
   
   b. School Connected Organizations – Recognized parent groups, booster clubs, or contracted partners that directly support district programs under documented approval.
   
   c. Government Entities – Federal, state, county or municipal agencies using facilities for civic, administrative, or public-interest purposes.
   
   d. Community Volunteer/Open-Access Organization – Locally organized, volunteer-run programs that are open to all students or the general public at no cost to participants and are funded primarily through donations, not user fees.
   
   e. Community Program Providers – Nonprofit or for-profit organizations that offer programs, services or events for which participants or attendees are charged a fee, admission, or registration cost.
   
   f. Private or Commercial Users- Individuals, companies, or organizations conducting proprietary, restricted, or profit-generating activities not aligned with community programming
    
6. Every effort shall be made to grant use of the facility requested; however, for the purposes of energy conservation or other reasons, some facilities may not be available.  In this event, alternative facilities will be designated and made available.
                
7. The district reserves the right to:
   
   a. relocate lower priority users to other facilities in order to accommodate   district activities or the needs of higher priority users
   
   b. cancel any use of district facilities, at any time, for emergency reasons
   
   c. cancel any use of district facilities, at any time, if the facility is required for a high priority district activity,  and only if the cancellation is approved by the Superintendent or designee
    
8. In all cases, every effort shall be made to satisfactorily accommodate users at another facility.  All fees and charges shall be appropriately modified and refunds made as appropriate.
    
9. Fees and cost-covering charges must be paid three business days prior to use, unless otherwise excepted in a fully-executed agreement for joint use of facilities, or by the Superintendent.
    
10. Cancellations, except in the case of emergencies or district-approved circumstances must be made at least three working days prior to the scheduled date of use to receive a refund of fees or costs
     
11. Kitchen facilities, and other specialized spaces or equipment, as designated by the district, may be used.  All direct and related costs shall be borne by the group using the facility.
     
12. All employees of the district rendering services in connection with the use of school facilities, shall be paid by the district.   No money shall be paid to any school employee in the form of “tips” or “gratuities.”
     
13. Use is confined to the area(s) named in the approved application, with access to appropriate corridor and lavatory facilities.
     
14. School or district equipment will not be used unless specifically authorized in the approved application.
     
15. No school equipment will be permitted to be removed from the facility.
     
16. Users may be required to comply with special conditions related to the facility.  Such as only gym shoes on gym floors during active recreation activities, or restrictions on where food and beverages may be served or consumed.
     
17. At the discretion of the district, security may be required.  This security will be provided by the district, the cost of which is to be paid by the user.
     
18. Authorizations to use district facilities may be revoked by the Superintendent or designee when:
    
    a. there is interference with regular school use
    
    b. there has been a violation of district policy, this rule, or conditions of use

• Equal access and nondiscrimination requirements
• Statutory provisions specific to civic or community use
• Liability and safety standards applicable to public property

• School Activities
• Student Associations or Clubs

• PTA
• Parent Clubs
• Booster Clubs
• District-approved Foundations

• Custodial or maintenance overtime
• Utility fee
• Kitchen supervision and use
• Lifeguards
• Security
• Solid waste removal
• Supply fee
• Equipment usage

• City Departments
• County Agencies
• Elections
• Public Meetings
• Rotary
• Neighborhood Associations

• Local service clubs
• Girl Scouts
• Boy Scouts
• Community outreach events

• Youth sport leagues
• Enrichment programs
• Tutoring
• Camps

• Private parties
• Corporate meetings
• Trade shows
• Fundraisers where the organization collects revenue

• Immediate suspension or termination of the event
• Assessment of financial liability for damages, staff time, or remediation
• Temporary or permanent revocation of current or future facility-use privileges
• Referral to the Superintendent or Board for further action in cases of egregious misuse or repeated noncompliance