Policy 3330 - Use of District Funds for Payment of Meals and/or Reimbursements at District Functions
Series: 3000 - Business and Non-Instructional Operations
Policy: 3330 - Use of District Funds for Payment of Meals and/or Reimbursements at District Functions
Adopted: 02/16/1988
Last Revised: 05/20/1997
Last Reviewed: 04/02/2024
Use of District Funds for Payment of Meals and/or Refreshments at District Functions
When, in the judgment of the Superintendent, the business of the district requires the presence of officers and/or employees of the school district at district functions and when it is desirable to involve members of the public at district functions, the Superintendent may use district funds for the payment of meals and/or refreshments, excluding alcoholic beverages.
The Superintendent shall develop criteria for the use of district funds for this purpose, which shall include prior authorization as a criterion.
Legal References
Policy Reference Disclaimer:
These references are not intended to be part of the policy itself, nor do they indicate the basis or authority for the Board to enact this policy. Instead, they are provided as additional resources for those interested in the subject matter of the policy.
STATE
EDUCATION CODE
35160 Authority of Governing Boards
35172 Promotional Activities
44032 Travel Expense Payment
Rule 3330
The Superintendent is authorized to provide at district expense non-alcoholic beverages, meals, and/or refreshments at district functions including, but not limited to, the following activities for the persons designated:
| District Function | Board Members | Employees | Public |
|---|---|---|---|
| Board Meetings | ✓ | ✓ | ✓ |
| District Administrative Meetings | ✓ | ✓ | |
| District Committee Meetings | ✓ | ✓ | ✓ |
| District/School Open House/Functions | ✓ | ✓ | ✓ |
| Staff/Faculty Meetings | ✓ | ✓ |
Payment from district funds may include the purchase, preparation, and delivery of meals and/or refreshments. When employees use their personal funds for such purpose, the Superintendent may authorize the repayment of actual and necessary expenses.
Prior approval by the Superintendent or designee is required for the expenditures of funds pursuant to this policy.