Policy 3517 - Building Security

Building Security

The Board of Education is fully committed to preventing crime on school grounds.  The Superintendent and staff shall strictly enforce all board policies related to crime, campus disturbances, and campus intruders.

The Superintendent or designee shall establish procedures for securing records and funds and for protecting district property against vandalism and theft.  The Superintendent or designee also shall investigate and implement ways to make school grounds more secure.

The site administrator of each site or school shall ensure that his/her site  has a comprehensive safety plan in compliance with requirements of SB 198  Injury and Illness Prevention Program.

For the purposes of school safety and security, the site administrator or designee may design a visible means of identification of staff members or visitors on school premises.

Rule 3517

Rule Approved 10/04/1994.

In accordance with district Policy 3517 to prevent crime on school grounds and strictly enforce all board policies related to crime, campus disturbances, and campus intruders, the following administrative regulations shall be followed. 

Incidents of illegal entry; threats to school personnel, students, or property; theft of school property; vandalism; and damage to school property from other causes shall be  reported by phone to the district risk management office and security staff as soon after discovery as possible.   A written report of the incident shall be made within twenty-four (24) hours, and a copy forwarded to the risk management office.

Alarms

District intrusion alarms will be  under the supervision of the Coordinator of Police Services.  Specifications for and installation of alarm systems will be jointly developed by the security and facilities  departments.   Site administrators requiring alarm clearances or new installations should coordinate with the district security office.  Controlling alarm codes on keypad systems shall be the responsibility of the site administrators.

Contract alarms require prior access codes to be issued by the contractor via the district security office.  The site administrator may call for temporary numbers for employees requiring access of less than thirty days.  Site administrators may request permanent numbers by submitting an alarm clearance request form to the district security office.  When an employee leaves who has an alarm clearance the site administrator shall notify the district security office so that the alarm code may be canceled.

The district security and facilities services shall coordinate with state and local government agencies on specifications and compliance with the State and local statutory requirements.  The district security shall coordinate the inspections and installations with district facilities department.

Keys

District master key coordination will be under the supervision of the Coordinator of Police Services.  Requests for locks to be removed from the site master key system and/or issuance of master keys shall be reviewed prior to approval for implementation through the maintenance department.

All keys used in a school shall be the responsibility of the site administration.  Keys shall be issued only to those employees who regularly need a key in order to carry out normal activities of their position.  Whenever possible, the lowest

level of key access shall be issued.  Keys to cafeteria /kitchen facilities shall not be issued without authorization from the Director of Food Service. 

Each site administrator  shall set up a record keeping system and shall know at all times the location of all keys.  No spare master keys will be maintained, and the master shall not be loaned.  Employees who have keys shall be responsible for the security of the room, gate, or building(s) involved. 

The duplication of school keys by an outside source is prohibited.  The person issued a key shall be responsible for its safekeeping.  If a key is lost, the person responsible shall report the loss to the site administrator  immediately and shall pay for a duplicate key.  A district security report shall be completed on the missing keys within twenty-four (24) hours after being reported missing.  Duplicate keys may be obtained only through the district facility service lock shop.  Any re-keying to protect district property due to a lost or stolen key will be charged to the site budget. 

Keys shall be used only by authorized employees and shall never be loaned to students or outside organizations.